Transportation Dispatch – Trip Specialist

This position is 8 hours per day 40 hours per week and 12 month position with standard benefits.

The scheduled work hours for this position are TBD

The hourly wage for this positon is $20.24 per hour with standard benfits.

This institution is an equal opportunity provider.

INTERNAL APPLICANTS MUST ATTACH THEIR INTERNAL TRANSFER APPLICATION BY THE INTERNAL CLOSING DATE TO BE CONSIDERED FOR AN INTERVIEW. The internal closing date for this position is (5 business days from the posting date). The internal closing date is October 16, 2023.

POSITION SUMMARY: Responsible for all aspects of scheduling, assigning, communicating and coordinating all trips with the school staff, drivers, and contractors as needed.

ESSENTIAL FUNCTIONS:

1. Utilizes Trip Direct to coordinate all trips.
2. Trains end users of Trip Direct as needed.
3. Evaluates resource capabilities for drivers and buses.
4. Coordinates other transportation vendors when Rockwood resources are exhausted.
5. Communicates assignments to drivers and requesters and provides status updates daily.
6. Updates Director on resource issues and recommends actions to ensure all trips remain on schedule.
7. Assists other employees as relief to Dispatch, routing, or payroll as needed.
8. Assists payroll to ensure all drivers are compensated timely and accurately for all completed trips.
9. Maintains monthly trip mileage log for District.
10. Approves and forwards all outside vendor invoices to accounts payable.
11. Conducts weekly trip pick meetings for interested drivers.
12. Maintains driver seniority lists used during trip pick.
13. Remains on-call after hours and weekends for trip drivers and traveling school staff.
14. Performs other duties as assigned.

ESSENTIAL SKILLS AND ABILITIES:

• Multi-tasking skills in a fast paced environment.
• Excellent phone and email communication skills.
• Use of Window based software programs including Excel and MSWord.
• Ability to communicate timely and effectively when dealing with tense situations, using a variety of methods including cell phones.

BASIC REQUIREMENTS:

1. Organized and flexible.
2. Able to develop working relationships with all requesters.
3. Positive attitude.
4. Able to obtain or have CDL with P & S endorsements.
5. Minimum of a high school degree.
6. Three (3) years’ of experience working in a fast paced student transportation department office.

EQUIPMENT USED:

• Computer, Phone, Copier, Dispatch Radio

WORK ENVIRONMENT:

• Ability to work in a variety of locations, travel throughout the District, work non-traditional hours which may include evenings and weekends and meet the physical demands of handling a variety of student needs.
• While performing duties of this job, the employee is regularly required to sit, talk, hear, walk, stand and reach.