Transportation Supervisor (CC #NEW)

Position Type:
District Office Managerial Services/Transportation Supervisor

Date Posted:
10/10/2023

Location:
Transportation

Date Available:
12/04/2023

Closing Date:
Until Filled

POSITION INFORMATION

• Baker School District is currently seeking a candidate for the anticipated opening of the Transportation Supervisor position.
• This position is full time – 40 hours per week year-round and located at the Baker School District 5J Bus Barn.

JOB SUMMARY
This position works as part of a team with Business Services Supervisor to provide leadership and supervision of the District’s student transportation program including home to school, athletic, activity, and curriculum-related travel. The position includes managing, supervising, and the evaluation of day-to-day District transportation operations of buses, drivers, service staff, and the routing and scheduling of special services in accordance with State law and District standards; as well as train newly hired, regular and substitute school bus drivers, and perform school bus driver duties as needed. Work is measured mainly through the observance of results obtained. The position will also involve the use of computer programs and software specific to the assignment and training others on the use of these programs.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Partner with district personnel to meet the district’s needs for transportation.
2. Recommend transportation staff for hire, train or coordinate training, supervise, and evaluate transportation staff including an annual behind-the-wheel evaluation of drivers.
3. Set annual goals with each contracted driver and complete annual evaluation in the district evaluation program.
4. Train and evaluate or coordinate the training and evaluation of individuals seeking bus driver licensure within 3 months of hire.
5. Coordinate development and implementation of the driver training and safety programs.
6. Coordinate professional development programs for transportation staff.
7. Oversee driver timesheets, Department of Transportation logs, drug analysis, and leave requests through Frontline consistent with collective bargaining agreements.
8. Keep record of all drivers’ hours worked and time off making sure they stay within the state, federal, and district limitations.
9. Maintain records of all trips and assignments.
10. Ensure work tasks are completed efficiently and align with state laws, district policies, and contractual obligations.
11. Prepare, process, and maintain documents required to verify safety and medical certification and alcohol and drug testing of bus drivers.
12. Assign substitute drivers as outlined in the collective bargaining agreement, as needed.
13. If no district drivers or substitutes are available, contact contracted charter companies to cover requested trips in sufficient time to find trip coverage.
14. Provide bus route rosters to drivers, secretaries, and building principals prior to the first day of school, updating them as needed.
15. Provide families with their child’s bus number and bus stop location upon request.
16. Communicate to and from route eligibility with families.
17. Support drivers with student discipline in partnership with principals and in line with legal requirements.
18. Participate in the annual budget process sharing the needs of the department including purchased items, facilities, and staffing.
19. Work within the department budget requesting purchase orders as needed.
20. Collaborate with internal and external personnel (e.g. other administrators, public agencies, parents, transportation regulation agencies, vendors, etc.) for the purpose of implementing and/or maintaining services and programs.
21. Assign and receive all district vehicles.
22. Issue the district credit cards, as needed.
23. File appropriate forms with Payroll, Athletic Directors, Coaches, Teachers, Principal, and Administration, etc.
24. Assess and respond to incidents, accidents, complaints, etc. during and after standard hours to resolve immediate safety concerns.
25. Isolate problems by evaluating issues, determine alternatives, execute solutions, and effectively communicate directives.
26. Work in concert with law enforcement and district leadership to organize emergency routing, if necessary.
27. Advise administration about inclement weather conditions that may result in the closing or delay of schools.
28. Dispatch the mechanic to address bus/vehicle breakdowns or related emergencies as they arise.
29. Plan, direct, and supervise the repair and maintenance of the District’s fleet including, but not limited to, school busses, activity busses, maintenance, and transportation vehicles, in compliance with governmental rules and regulations. Establish and implement a sound preventive maintenance program and ensure detailed service records are maintained and that all district and customer vehicles are maintained to meet or exceed industry standards.
30. Prepare a wide variety of written materials (e.g. bid specifications, correspondence, reports, procedures, work instructions, etc.) to document ways to improve operations in accordance with quality management and continuous improvement. Prepare local and state reports as required.
31. Keep abreast of current regulations, techniques, and operational requirements of transportation and ensure staff complies with policies and regulations.
32. Develop, coordinate, and manage short- and long-range plans in transportation services to enhance educational excellence related to student access to schools.
33. Cover school bus routes/assignments, when needed.
34. Comply with all applicable district, state, and federal policies and laws.
35. Maintain confidentiality in all areas.
36. Perform other duties as assigned by the immediate supervisor, Superintendent, or designee.

QUALIFICATIONS & REQUIREMENTS

• High school diploma or GED. Experience with K-12 transportation operations and supervision.
• Knowledge of ODE transportation regulations and their appropriate applications.
• Supervisory experience required. Self-starter with proven analytical, organizational, and problem-solving skills preferred.
• Excellent leadership skills as demonstrated by attendance, work ethic, and job performance required.
• Possession of or the ability to obtain within 3 months, a valid Class B Oregon’s Commercial driver’s license with applicable endorsements required.
• Possession of or the ability to obtain Oregon School Bus Driver Instructor certification within two years. Must maintain once acquired.
• Possession of or the ability to obtain Third-Party Examiner certification from the Oregon Department of Motor Vehicles within two years. Must maintain once acquired.
• Must hold a current First Aid/CPR card.
• Strong consideration given to candidates who hold school Bus Certification, Behind-the-Wheel Trainer Certification, First Aid Trainer Certification, and 3rd Party Testing Certification.
• All offers of employment are contingent upon the successful candidate passing a criminal records check and pre-employment drug test.

SALARY

• $60,428 – $75,338 based on the current 2023-2024 Admin & Confidential Staff Salary Schedule (Exempt Employee) and depending on experience. Salary will be prorated based on start date.
• Baker School District 5J offers a comprehensive and competitive benefits package for health and retirement. In addition, the District pays the six percent (6%) employee PERS contribution required by ORS 238.200 and ORS 238A.330.

DISTRICT POLICY
It is the District’s policy to provide veterans and disabled veterans with preference as required by law.

During the application process, a veteran will need to submit the following:

• Copy of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215).
• OR Proof of receiving a non-service connected pension from the US Dept. of Veterans Affairs.
• Disabled veterans must also submit a copy of their Veterans disability preference letter.

Baker School District is an equal opportunity educator and employer and does not discriminate on the grounds of race, color, religion, sex, sexual orientation, national origin, marital status, age, veterans’ status, familial status,
genetic information, disability, culture and/or financial status.