TASK FORCE: FEMA Disaster Recovery
UNIT: Insurance and Contract Administration
JOB TITLE: One (1) Unit Head
CONTROL CODE: BAW-23-07
SUMMARY:
The Mayor’s Office of Management and Budget (OMB) is the City government’s chief financial agency. OMB’s staff of analysts and experts assembles and oversees the Mayor’s expense and capital budgets, which fund the services and activities of approximately 90 City agencies and entities.
Within OMB, the FEMA Disaster Recovery Task Force works with City, State, and Federal agencies to help New York City recover from the lasting impacts of COVID-19, Hurricane Sandy, and other federally declared disaster events. Within the FEMA Disaster Recovery Task Force, the Insurance and Contract Administration Unit is responsible for management of the City’s compliance with various insurance requirements conditioned by the receipt of federal grant awards with both internal and external partners. It also responds to a variety of agency needs and emerging challenges such as risk management/modeling, including grants issued by entities other than FEMA, management of outside consultants working with the City, and various programmatic issues.
Please note that this is a grant-funded position. Your term of employment is dependent upon the availability of grant funding, but it is expected to be at least four years.
JOB DESCRIPTION:
The duties of the position include the following:
• Lead and manage the Insurance and Contract Administration Unit, including onboarding and supervising analyst direct reports.
• Become familiar with the regulatory requirements for public assistance as defined in the Robert T. Stafford Act and of federal regulations, policies, and guidance documents that govern disaster recovery grant awards.
• Review the OMB insurance process, with process adjustments and improvements made as necessary.
• Obtain and display facility with FEMA insurance requirements and processes, research on behalf of the City responses
• Serve as the central point of contact for the Task Force on insurance policy issues.
• Develop reporting protocols and maintain status reports on insurance or contracting issues for delivery to management.
• Manage the City’s existing insurance portfolio, including timely renewal of expiring policies and identifying new insurance policies to be placed as needed
• Manage the City’s consultant engagement, including review of invoices, labor, tasks, and evolving policies and procedures with respect to billing, performance, and contract spending.
• Coordinate with City agencies, New York City Emergency Management, and the New York State Division of Homeland Security and Emergency Services (DHSES) to review proposed reimbursement for mutual aid disaster assistance under Emergency Management Assistance Compact (EMAC) to ensure quality control and compliance with standards.
• Display facility in working in the existing framework of databases and systems, including but not limited to the Grants Management System (GMS), the Task Force’s Document Management System (DMS), the Closeout Management System (CMS), and FEMA’s Grants Portal to track workflow and retain documentation.
• Respond to any formal information requests from FEMA or New York State, and responsibly, clearly, and tactfully represent the City, OMB, and the Task Force.
• Effectively work with multiple City agencies and across Task Forces within OMB to ensure all goals are met.
• Comfort in making decisions quickly and addressing problems and challenges as they arise.
• Contribute to other projects on an ad hoc basis.
Minimum Qual Requirements
1. A baccalaureate degree from an accredited college.
Preferred Skills
MINIMUM EXPERIENCE AND QUALIFICATIONS:
• Bachelor’s degree and 4+ years of relevant experience, or Master’s degree and 2+ years of relevant experience
• 2+ years of insurance management, contract administration, grants management or government experience is a plus.
• Strong analytical, organizational, and problem-solving skills with an emphasis on attention to detail.
• Strong interpersonal skills, and the ability to develop and maintain working relationships.
• Outstanding written and spoken communications skills.
• Ability to work independently as a self-motivator and to motivate others.
• Ability to work calmly and proficiently under pressure and to adhere to deadlines.
• Ability to interpret and understand complex federal requirements associated with grant awards.
• Must possess strong technical skills including a proficiency in Microsoft Office software (Word, Excel, PowerPoint) and the ability to learn new technology quickly.
• Prior experience with Quickbase, or similar data management platforms is preferred.
• Prior experience with FEMA Public Assistance grants is preferred.
• Prior experience with NFIP regulations is preferred.
• Prior experience with the Emergency Management Assistance Compact is preferred.
• Prior experience working on City, State or Federal Grant programs is desirable.
Additional Information
REQUIREMENTS:
Unit Head ($103,307): Bachelor’s degree in Economics, Finance, Public Policy, Urban Studies, or a subject related to the specific assignment with a minimum of four years of full-time experience in budget planning/management, financial analysis, public policy analysis or a related field; or an awarded Master’s degree in Economics, Finance, Public Policy, Public Administration, Urban Studies, or a subject related to the specific assignment with a minimum of two years of full-time experience in a field related to the specific assignment. All applicants must have at least one prior year of supervisory experience.
To Apply
For City employees, please go to Employee Self Service (ESS), click on Recruiting Activities > Careers, and search for the Job ID # indicated above.
For all other applicants, please go to www.nyc.gov/careers and search for the Job ID # indicated above.
THE OFFICE OF MANAGEMENT AND BUDGET AND THE CITY OF NEW YORK ARE INCLUSIVE EQUAL OPPORTUNITY EMPLOYERS COMMITTED TO RECRUITING AND RETAINING A DIVERSE WORKFORCE AND PROVIDING A WORK ENVIRONMENT THAT IS FREE FROM DISCRIMINATION AND HARASSMENT BASED UPON ANY LEGALLY PROTECTED STATUS OR PROTECTED CHARACTERISTIC, INCLUDING BUT NOT LIMITED TO AN INDIVIDUAL’S SEX, RACE, COLOR, ETHNICITY, NATIONAL ORIGIN, AGE, RELIGION, DISABILITY, SEXUAL ORIENTATION, VETERAN STATUS, GENDER IDENTITY, OR PREGNANCY.
You must be a City resident within 90 days of the date of appointment and you must be legally eligible to work in the United States.
SUBMISSION OF A RESUME IS NOT A GUARANTEE THAT YOU WILL RECEIVE AN INTERVIEW; ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED.
This is a full time in-person position at OMB’s offices at 255 Greenwich Street
Public Svc Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at StudentAid.gov/PSLF .
Work Location
255 Greenwich Street
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
POSTING DATE
06/26/2023
POST UNTIL
Until Filled
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.