Salary : $80,112.00 – $105,096.00 Annually
Location : Olympia, WA
Job Type: .REGULAR: Full-Time
Remote Employment: Flexible/Hybrid
Job Number: 2023-85
Division: Court Services Division
Department: Contracts, Procurements & Data Dissemination (M2)
Opening Date: 08/22/2023
Closing Date: 9/12/2023 11:59 PM Pacific
Position Profile
Develops and implements policies, standards, and processes for managing vendor relationships and vendor performance.
Reporting to the Contracts Manager, work is performed under general supervision and decision-making is according to established guidelines and defined rules and procedures, although some instances require interpretation and/or development of possible approaches.
This job interacts with agency management, agency contract staff, all levels of ISD staff, and staff of other divisions as needed.
Washington Courts Employment Opportunity
Administrative Office of the Courts
Vendor Relations Coordinator
Management Services Division
Our Mission: Advance the efficient and effective operation of the Washington Judicial System.
The Administrative Office of the Courts (AOC) is looking for top-performing employees who embody its core values integrity, inclusion, accountability, and teamwork. It is committed to both employee growth and work-life balance.
Our diversity and inclusion efforts include embracing different cultures, backgrounds, and perspectives while fostering growth and advancement in the workplace.
POSITION DETAILS
Job #: 2023-85
Status: Regular, Full-Time*
Location: Olympia, Washington
Salary: Range 68: $80,112 – $105,096 per year (DOQ).
Opens: August 22, 2023
Closes: September 12, 2023 AOC reserves the right to close the recruitment at any time.
Note: Eligible employees who choose to provide proof of up-to-date COVID-19 vaccination as recommended by the at the point in time when proof is provided (between date of hire and December 31, 2023) will receive a one-time lump sum payment of $1000.
WASHINGTON STATE RESIDENCY AND TELEWORK INFORMATION
AOC requires employees to reside in Washington State. Any exceptions must be approved. If you are invited to interview and currently reside outside of Washington State, seek more information about residency requirements from the AOC hiring manager of this recruitment.
Position may be eligible for hybrid working; a combination of telework and working in-office.
Duties and Responsibilities
- Works closely with AOC leadership, agency staff, and other stakeholders to lead vendor management processes.
- Serves as the AOC agent for support, coordination and tracking of vendor relationships and vendor performance management; plans, organizes, and recommends activities for coordination of vendor relations.
- Develop standards for vendor deliverables and acceptance of deliverables.
- Conducts standards and process compliance audits on AOC staff and vendors and recommends changes to accommodate changes in business requirements.
- Communicates with appropriate executives from vendor companies regarding proper engagement practices; ensures that AOC obtains the best rates and discounts for services and products that are being purchased from vendor.
- Maintains information about a diverse pool of eligible vendors and conducts necessary evaluations of their qualifications to successfully perform to the terms of their contracts with minimal risk to the agency; develops methods and evaluation criteria to set standards for and evaluation of vendor performance; establishes and maintains a comprehensive vendor history program to include vendor performance, copies of evaluation scores, and ratings; assists in technical aspects of procurements.
- Works to ensure technical aspects of contracts meet the needs of AOC and the judiciary.
- Performs other duties as required.
Qualifications and Credentials
- A Bachelor’s degree in business administration, public administration, communication, computer science, or a closely allied field; AND
- Five years of progressively responsible vendor management experience in an information technology environment.
A combination of relevant education and experience may be considered in meeting the qualifications.
THE IDEAL APPLICANT WILL ALSO HAVE SOME OR ALL OF THE FOLLOWING EXPERIENCE, EDUCATION, KNOWLEDGE, SKILLS, AND ABILITIES
A law degree from an accredited law school is preferred, but not required, for this position.
- Skill to manage time, and resources to accomplish goals and objectives; ability to accurately assess resources needed to carry out planned actions
- Logically integrates ideas and information to form effective goals, objectives, timelines, action plans and solutions
- Ability to effectively communicate both orally and in writing. Ability to communicate proficiently in written reports as well as delivering information through presentations
- Understands customer expectations and ensures work meets those expectations
- Expert interpersonal skills and abilities to establish and maintain professional working relationships with co-workers, management, vendors and others
- Ability to engage in concise and effective interactions with other individuals as well as internal and external organizations and companies
- Ability to multi-task and effectively coordinate multiple projects simultaneously
- Ability to identify risks and outcomes associated with courses of action; ability to develop action plans and strategies for the purpose of ensuring the desired outcome
- Ability to accomplish work objectives in cooperation with agency, court, state and professional colleagues
- Prioritization and effective time management
- Ability to exercise judgment and make timely, sound, strategic decisions and recommendations consistent with organizational objectives; ability to think critically in decision making and problem-solving situations
- Ability to negotiate terms of vendor contracts, agreements & other contractual instruments
- Knowledge of public sector procurement, contracting, and accountability standards
- Knowledge of information technology concepts and practices
- Knowledge of the Software Development Life Cycle
- Knowledge of project management principles
- Ability to work effectively with people of different abilities and skill levels
- Ability to resolve problems quickly and efficiently with minimal negative impact and provide viable options when needed
- Ability to identify solutions to mitigate potential risk
Supplemental Information
- The workweek may fluctuate depending on workload or agency needs.
- Overnight travel may be required based on business needs.
- This position is not overtime eligible.
The AOC is an equal opportunity employer and does not discriminate based on gender, pregnancy, race, color, national origin, ancestry, religion, creed, physical, mental or sensory disability (actual or perceived), use of a service animal, marital status, sexual orientation, gender identity or expression, veteran or military status, age, HIV or Hepatitis C status, or any other basis protected by federal or state law. Persons of disability needing assistance in the application process, or those needing this announcement in an alternative format, please contact the AOC Human Resource Office, at (360) 705-5337, or fax (360) 586-4409, or via email to Recruitment@courts.wa.gov.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and complete the required employment eligibility verification form upon hire.
SPECIAL NOTE: Before a new hire, a background check, including criminal history, will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the job.
The AOC is a team-oriented culture, and a balance of family and work-life in a wonderful community. We offer a family-friendly package of pay, benefits, paid time off, and workplace opportunities to help you get the most out of your career and life.
Our compensation plan includes:
- Health, Dental, and Vision Plans
- Retirement Plan Options
- Deferred Compensation Plan
- Paid Time Off (Vacation, Sick Leave and Holidays)
- Paid Basic Life Insurance Policy and Long Term Disability Insurance
- Employee Assistance Program
- Flexible Spending Account and Dependent Care Assistance Program
- Public Service Loan Forgiveness
Part-time employees will receive benefits on a pro-rated basis.
To learn more details about all we have to offer, visit the benefits page at
01
Are you legally authorized to work in the United States?
- Yes
- No
02
Will you require sponsorship for employment visa status (e.g., H-1B visa status, etc.) to work legally for our agency in the United States?
- Yes
- No
03
Do you have a Bachelor’s degree in business administration, public administration, communication, computer science, or a closely allied field?
- Yes
- No
04
Do you have at least five years of progressively responsible vendor management experience in an information technology environment?
- Yes
- No
Required Question