Salary : $50,088.00 – $60,108.00 Annually
Location : Denver, CO
Job Type: Full Time
Job Number: FAA00046-06/12/2023
Department: Department of Public Health & Environment
Division: Center for Health & Environmental Data
Opening Date: 06/07/2023
Closing Date: 6/21/2023 5:00 PM Mountain
Primary Physical Work Address: 4300 Cherry Creek Dr S
FLSA Status: Non-Exempt; position is eligible for overtime compensation.
Department Information
This position is only open to Colorado state residents.
Be BOLD and make a real difference . . .
Do you desire a career that provides you with opportunities to improve the world around you? The Colorado Department of Public Health and Environment (CDPHE) is seeking diverse individuals from all backgrounds to apply for a career position that makes a direct impact on improving the lives of Colorado citizens. Our mission is to advance Colorado’s health and protect the places we live, work, learn, and play. Our vision is to create a healthy and sustainable Colorado where current and future generations thrive.
If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Public Health and Environment. Our tobacco-free campus offers free parking and is conveniently located near RTD bus lines, the Glendale City Center, and the Cherry Creek bike path. In addition to a great location and rewarding, meaningful work, we offer:
- Employee wellness programs and facilities
- Extensive internal professional development opportunities on a wide variety of subjects
- Bike to work programs, including access to storage lockers and bike racks
- Distinctive career advancement opportunities throughout the State system
- Strong, yet flexible retirement benefits including a choice of the PERA Defined Benefit Plan or the PERA Defined Contribution Plan, plus optional 401K and 457 plans
- Medical and dental health plans
- Paid life insurance
- Short- and long-term disability coverage
- 11 paid holidays per year plus generous personal time off
- Mentoring program with opportunities for mentors and mentees
- Tuition assistance for college-level courses including Masters degree programs
- Excellent work-life programs, such as flexible schedules, and
- A variety of employee resource groups
We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.
Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to:
Description of Job
The Work Unit
This position is housed in the Center for Health and Environmental Data (CHED) which is comprised of two offices, the Office of E-Health and Data and the Office of the State Registrar and Records. The Office of the State Registrar and Records is responsible for the stewardship and preservation of Colorado vital records and the administration of the Colorado Medical Marijuana Registry.
The Vital Records Program ensures the administration of the Colorado Vital Statistics Act by: 1 ) registering all vital events including births, deaths, fetal deaths and induced terminations of pregnancy, 2) issuing certified copies of births, deaths, and fetal deaths, 3) amending and correcting records of all vital events, 4) providing data to Federal agencies including the National Center for Health Statistics and the Social Security Administration, 5) receipt and verification of reports of marriages and divorces, 7) implementation and support of electronic birth and death registration systems and electronic issuance systems at the state and local level, and computerization of historic vital records. The Office supports 63 local registrars in the registration and issuance of vital record certificates and provides training and technical support for data providers such as local registrars, hospitals and funeral directors.
What You Will Be Doing
This position exists to research and prepares certified copies of birth and death certificates and marriage and dissolution verifications utilizing books, microfiche, microfilm, and via various online computer applications and databases.
This position as a result of recent reorganization in Vital Records. These duties will be performed by all technicians in the Death Unit. This position will be required for the oversight of the intake, quality assurance and registration of all death certificates enforcing of the State laws, regulations and policies to the timely registration and accurate data vital events.
* Processes death certificate corrections and rejection letters.
* Reviews court orders and determines if modifications can be made on death certificates.
* Prepares final decision letters when a request for correction is rejected.
* Updates electronic database systems after a correction is completed on a death certificate so that the corrected death certificate may be searched and issued electronically.
* Creates and maintains up to date procedure manuals, including instruction manuals explaining new death correction processes.
* Ensures all death certificates and correction affidavits are filed/linked within Image Now electronic document management system.
* Provides input to external contractors and the appropriate State system administrators on Electronic Death Reporting (EDR) system implementation. Participates in testing and making recommendations and suggestions to implement procedures for electronic vital records and statistics computer systems.
* Corrects errors when found and reports errors to the Death Unit Manager.
* Assists walk-in customers when needed according to Colorado Revised Statutes and Regulations and the Secure and Verifiable ID Act.
* Provides training for new electronic document management system.
* This position will be required for the oversight of the intake, quality assurance and registration of all fetal death certificates enforcing of the State laws, regulations and policies.
* Ensure fetal death records are processed and available for issuance in a timely matter.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Minimum Qualifications
In order to be included in the applicant pool you must meet one of the following conditions:
Four (4) years of experience in vital records management or occupational field related to the work assigned.
The ability to be bilingual (Spanish) is highly desirable but not required for this position.
Appropriate education will substitute for the required experience on a year-for-year basis.
A copy of your transcript must be submitted at the time of application (Unofficial transcripts are acceptable).
This experience must be substantiated within the Work Experience section of your application. “See Resume” will not be accepted. In addition, part-time work will be prorated. A copy of your transcript must be submitted at the time of application (Unofficial transcripts are acceptable.)
Conditions of Employment:
- A pre-employment background check will be conducted as part of the selection process.
Preferred Qualifications and Essential Competencies:
The preferred experience, competencies, and abilities are highly desirable for this position and will be considered in selecting the successful candidate:
- Quality assurance experience
- Strong interpersonal skills, demonstrated proficiency working collaboratively with internal teams
- Excellent organizational skills; the ability to set, track, and accomplish priorities, goals, and timetables to achieve maximum productivity, knowing the status of activities at all times
- Initiative & self-management; the passion and ability to drive into the work and accomplish tasks within established timeframes
- Outstanding skills and abilities in verbal and written communications
- Demonstrated ability to maintain confidentiality and to exercise tact, discretion, and sound judgment
Supplemental Information
A complete application packet must include:
- A completed State of Colorado application.
- A cover letter that describes how your experience aligns with the minimum and preferred qualifications of this position.
- If using education to qualify, a copy of your college/university transcripts. Transcripts can be attached to your colorado.gov/jobs application.
- If you are a veteran, a copy of your DD214 attached to your colorado.gov/jobs application.
The Selection Process:
- All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.
- Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.
- Part of, or all of, the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.
- A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.
Appeal Rights:If you receive notice that you have been eliminated from consideration for the position or that as a result of no longer being considered, you were discriminated against, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. If an applicant seeks to have an allegation of discrimination reviewed by the Board, that person must file an appeal (petition for hearing) within 10 days of the action or receipt of any final written selection decision. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at www.colorado.gov/spb. A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.
E-Verify: CDPHE uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about , including your rights and responsibilities.
You must be legally eligible to work in the United States to be appointed to this position. CDPHE does not sponsor non-residents of the United States.
ADAAA Accommodations:
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. The Colorado Department of Public Health and Environment is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require a reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator at cdphe.humanresources@state.co.us or call 303-692-2060, option 5.
TRANSCRIPTS REQUIRED:
An unofficial copy of transcripts must be submitted at the time of application. Transcripts from colleges or universities outside the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. This documentation is the responsibility of the applicant and must be included as part of your application materials. Failure to provide a transcript or credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this announcement.
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information:
Please note that each agency’s contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the “Print” icon.
01
CDPHE-Applicants for State of Colorado classified positions must be current residents of Colorado. Are you a current resident of the State of Colorado who can provide proof of Colorado residency?
- Yes
- No
02
CDPHE-A pre-employment background check will be conducted as part of the selection process. As a condition of employment, are you willing and able to submit to a background check if offered the position?
- Yes
- No
03
The salary range for this position is $4,174 – $5,009 per month. Most appointments are made at the minimum of the salary range. By selecting “Yes” you are acknowledging this range.
- Yes
- No
04
If you are using education to qualify, an unofficial copy of your college/university transcripts must be submitted. Have you uploaded your transcripts?
- Yes
- No
05
Why are you interested in this position?
06
Please describe your customer service experience working with both internal and external customers on a daily basis.
Required Question