Salary: $26.45 – $35.62 Hourly
Location : Thurston County – Olympia, WA
Job Type: Part Time – Permanent
Remote Employment: Flexible/Hybrid
Job Number: 2023-ARTS-006
Department: Arts Commission
Opening Date: 08/17/2023
Closing Date: 8/31/2023 11:59 PM Pacific
Salary Information: The high end of the salary range, Step M is typically a longevity step
Description
Schedule: 20 hours a week during M-F, between the hours of 8:00 a.m.-5:00 p.m.. Exact schedule to be determined by team. Position may require occasional flexible schedule, including some evening, holiday, or weekend work. Position offers a hybrid schedule of office and remote work, subject to approval.
What you will be doing:
ArtsWA is the Washington State Arts Commission. Our mission is to be a catalyst for the arts, advancing the role of the arts in the lives of individuals and communities throughout the state. We serve diverse populations and strive to increase equity and access in the arts.
You will join a dynamic, Arts in Education (AIE) team. All AIE programs work toward goals related to arts education, equity, access, and celebrating the creative work of students and teachers in Washington State.
Interested candidates are encouraged to visit our website and the Arts in Education pages to gain insight into the agency and AIE program goals.
You will support the agency’s mission by serving as the Program Specialist for the Washington State Youth Arts Leadership (WAYAL) Program. The WAYAL Program provides opportunities for youth leadership within the arts and cultural sector. This position refines the WAYAL program framework, assesses program needs, and develops specialized partnerships.
This position independently leads coordination of the WAYAL program including:
- Refining WAYAL program curriculum, timeline, and evaluation metrics.
- Developing program resources to support partners, youth, and families.
- Implementing strategies to expand the reach of the program.
- Managing schedules and agendas for program partners, youth, and guest speakers.
- Coordinating the WAYAL program budget and related project expenses.
- Tracking participant feedback and analyzing program data to refine practices.
Who we are looking for:
ArtsWA is looking for a confident collaborator with administrative and teaching experience. The ideal candidate is experienced and skillful in building partnerships with educators, youth, and arts organizations engaged in creative youth development. We are looking for someone proficient with curriculum design and tools such as Excel, Zoom tech support, Word, and Outlook. Applicants should have a background in the arts, PreK-12, and/or creative youth development.
The work requires organization, independent follow-through, flexibility with piloting new processes, collaboration, and the ability to work on overlapping projects with layered deadlines.
Duties
Some of what you’ll be doing includes:
- Manage overall WAYAL Program in alignment with the agency strategic plan, and in consultation with a AIE Manager
- Develop program mission, goals, strategies, and related metrics
- Manage and implement annual calendar of program projects and deadlines
- Develop and manage WAYAL program budget
- Maintain prompt and accurate communications with all program partners
- Respond to inquiries from students, mentors, and other current or potential partners
- Develop and coordinate marketing and communications in collaboration with the agency communications team
- Manage program application and selection process
- Work with regional partners to expand program geographic and demographic reach
- Incorporate youth voice into the planning and development of the WAYAL program
- Create agendas for and facilitate WAYAL project planning sessions
- Manage overall WAYAL Career Explore Program in alignment with Career Connect Washington (CCW) grant guidelines, timelines, and deliverables
- Define roles and implement strategies that reduce barriers for program participants.
- Identify funding needs and potential partners to sustain and expand program as needed
Qualifications
REQUIRED:
A bachelor’s degree in public administration, arts administration, education, or similar field
AND
Two years of experience including planning, coordination, and consultation with a variety of public and private agencies, organizations, and/or state government.
OR
Associate’s degree
AND
Four years of experience including planning, policy analysis, coordination, and consultation with a variety of public and private agencies, organizations, and/or state government.
OR
A total of six years of relevant experience as outlined above.
AND
Computer skills, including Microsoft Office (Word, Excel, and Outlook).
PREFERRED:
- Understanding of equity work as it pertains to arts administration and/or PreK-12 education
- Strong administrative and management skills: budget, statistics, communications, and evaluation
- Ability to interpret and analyze narrative, budget and statistical information and to convey such information effectively to various audiences using written, graphic, and oral communication
- Two or more years of teaching experience in support of youth and young adults ages 16-19
Supplemental Information
Please provide the following documents:
- A letter of interest, describing how you meet the qualifications for this position as outlined in the job posting
- A current resume, detailing experience, and education
- A current list of at least three (3) professional references with current contact information (attached or available to provide at the time of interview)
NOTE: By submitting these materials, you are indicating that all information is true and correct. The state may verify information. Any untruthful or misleading information is cause for removal from the applicant pool or dismissal if employed. A resume will not substitute for completing the “duties summary” section of the application. Please do not refer to resume for detail, or your application may be disqualified.
Opportunity for All:
The Washington State Arts Commission celebrates our differences and we are committed to a workplace that supports equal opportunity employment and inclusion regardless of race, creed, color, national origin, citizenship or immigration status, marital status, families with children (including pregnancy, childbirth, or related medical conditions), sex, sexual orientation, gender identity diversity, age, status as a protected veteran, honorably discharged veteran or military status, status as an individual with the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with disabilities or other applicable legally protected characteristics. We will also consider qualified applicants with criminal histories, consistent with applicable federal, state and local laws.
You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our organization.
Contact Information:
Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
For questions about this recruitment or to request a reasonable accommodation in the application process, contact Angie Anderson at (360) 407-8446 or email
More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That’s why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.
Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees’ Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems’ web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
Holidays
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.
Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.
Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.
Sick Leave
Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.
Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.
Vacation (Annual Leave)
Full-time employees accrue vacation leave at the rates specified in (1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.
Part-time employees accrue vacation leave hours in accordance with (1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.
Pay status includes hours worked, time on paid leave and paid holiday.
As provided in , an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.
Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.
Military Leave
Washington State supports members of the armed forces with 21 days paid military leave per year.
Bereavement Leave
Most employees whose family member or household member dies, are entitled to three (3) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.
Additional Leave
Leave Sharing
Family and Medical Leave Act (FMLA)
Leave Without Pay
Please visit the State HR Website for more detailed information regarding benefits.
Updated 12-31-2022
01
Are you currently employed with ARTS?
- Yes
- No
02
What is your level of education?
- Some or no college
- 1 year of college (30 semester or 45 quarter credits)
- Associate’s degree OR 2 years of college (60 semester or 90 quarter credits)
- 3 years of college (90 semester or 135 quarter credits)
- Bachelor’s degree in public administration, arts administration, education, or similar field
- Bachelor’s degree in an unrelated field
- Master’s degree in in public administration, arts administration, education, or similar field
- Master’s degree in an unrelated field
03
How many months of experience including planning, policy analysis, coordination, and consultation with a variety of public and private agencies, organizations, and/or state government do you have?
- 0-11 months
- 12-23 months
- 24-35 months
- 36-47 months
- 48-59 months
- 60-71 months
- 72 months or more
04
From the question above, briefly state and describe the experience AND state what job(s) this will be found on your application.If this does not apply to you, indicate “n/a” in this space.
05
How many years of administrative experience designing and maintaining data sets in Excel do you have?
- 0-11 months
- 12-23 months
- 24-35 months
- 36-47 months
- 48 months or more
06
How many years of experience providing technical support to clients/constituents navigating online systems and forms do you have?
- 0-11 months
- 12-23 months
- 24-35 months
- 36-47 months
- 48 months or more
07
How many years of experience developing written communications and instructions for the public do you have?
- 0-11 months
- 12-23 months
- 24-35 months
- 36-47 months
- 48 months or more
08
Select all that apply to you:
- Two or more years of administrative experience in support of an arts, cultural, or educational program
- Two or more years of experience as an PreK-12 educator, teaching artist, or creative youth development program staff
- Two or more years of teaching experience with youth ages 16-19
- None of these apply
09
Describe your experience (or interest) in Arts Education and Youth Arts Leadership. Please include relevant dates, description, and jobs (if applicable) this might be found on your application. If this doesn’t apply to you, indicate “n/a” in this space.
10
How did you hear about this job posting?
- Careers.wa.gov
- Governmentjobs.com
- Friend
- Indeed
- Job Board
- Other
11
We would like to know where you heard about this position.If you selected College Job Board, Job Fair, Job Board, or Other, please let us know the specific name of the college, job board, or place you heard about this position.If you selected a specifically named job board or webpage (listed above), please enter “n/a”.
Required Question