Morgan Stanley’s Wealth Management Global Investment Office (GIO) seeks a Senior Executive Assistant to support several Managing Directors, including the Department Head/Wealth Management Chief Investment Officer with a variety of high level administrative, organizational, and logistical tasks. The Executive Assistant will interface regularly with individuals at all levels across Morgan Stanley and outside the firm. This individual must have an excellent customer service orientation and the ability to manage a fast-paced work environment and juggle multiple, simultaneous projects. This is an on-site role located in midtown New York City.
Key responsibilities include:
• Managing complex schedules, clearing them of conflicts and communicating them to the MD
• Handling travel arrangements, including booking flights, hotels and ground transportation; collecting all relevant details and preparing trip itineraries; communicating with trip organizer
• Vetting and prioritizing meeting requests and requests for media appearance
• Organizing and submitting expense
• Logging client interactions in sales force
• Maintaining the team’s master client and field engagement schedule
• Answering phone inquiries and directing as appropriate
• Planning, organizing, and implementing events such as team meetings, departmentwide events and off-site
• Performing ad hoc administrative responsibilitie
• Taking on special department projects as assigned by the department’s Chief Operating Officer.
Qualifications:
Qualification
• Bachelor’s degree preferred
• 5+ years of experience in supporting a senior executive or team
• Familiarity with Morgan Stanley and the financial/wealth management industry a plu
• Excellent organization and time-management skill
• A detail-oriented self-starter with prior experience on a high profile, fast-paced team
• An individual who is extremely organized who can foresee problems and creatively resolve them
• Someone who exhibits sound judgement with the ability to prioritize and make decision
• Someone who is energetic and eager to tackle new projects and idea
• An individual who is comfortable interacting with high-level executive
• A team-player capable of cultivating productive working relationships across the firm
• Excellent computer skills, including the Outlook, Word, PowerPoint, and Excel
• Exceptional writing, editing, and proofreading skill
• This is an in-person role located in midtown NYC
Expected base pay rates for the role will be between $100,000 – $110,000 per year at the commencement of employment. However, base pay if hired will be determined on an individualized basis and is only part of the total compensation package, which, depending on the position, may also include paid overtime, commission earnings, incentive compensation, discretionary bonuses, other short and long-term incentive packages, and other Morgan Stanley sponsored benefit programs.
Morgan Stanley’s goal is to build and maintain a workforce that is diverse in experience and background but uniform in reflecting our standards of integrity and excellence. Consequently, our recruiting efforts reflect our desire to attract and retain the best and brightest from all talent pools. We want to be the first choice for prospective employees.
It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, sex stereotype, gender, gender identity or expression, transgender, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy, veteran or military service status, genetic information, or any other characteristic protected by law.
Morgan Stanley is an equal opportunity employer committed to diversifying its workforce (M/F/Disability/Vet).